Every batch traced, every scheme accounted for.
Track stock by batch and expiry from the plant to the retailer. Field teams report visits and orders from a phone, and schemes, claims and returns are recorded against every invoice.
- Batch and expiryStock by batch and expiry date
- Field forceDoctor and chemist visit logs
- OrdersStockist and retailer ordering
- Schemes and claimsTrade and consumer schemes
- ReturnsExpiry and damage returns
- Compliance and billingGST invoices and e-way bills
What pharma and FMCG software covers
Pharma and FMCG businesses move large volumes through stockists, distributors and retailers, often with short shelf lives. Every batch has a number and an expiry date that must follow it down the chain. Schemes change by region and month. Field teams visit doctors, chemists and shops every day. Keeping all of it straight on sheets is a full-time job.
We build systems that record batch and expiry on every movement, apply schemes on the bill and log field visits from a phone. Makers see secondary sales and scheme spend by region. Distributors see near-expiry stock early and send claims with proof attached. If a batch needs to be traced, one search shows where it went.
What changes. The everyday problems we hear most, and what fixes them.
TodayNear-expiry stock is found only when a retailer returns it.
With AviralExpiry alerts flag batches early, while they can still be sold.
TodayMedical reps report the week's visits on Friday evening.
With AviralDoctor and chemist visits are logged from the phone as they happen.
TodayScheme costs are known only after the quarter closes.
With AviralScheme spend is tracked against sales, invoice by invoice.
TodayTracing a batch means days of searching through invoices.
With AviralOne batch search shows every stockist and invoice it reached.
Expiry alerts flag batches early, while they can still be sold.
- Batch and expiryOn
- Field forceOn
- OrdersOn
- Schemes and claimsOn
What's included. Shaped around your process. You only pay for what you need.
Batch and expiry
- Stock by batch and expiry date
- First-expiry-first-out picking
- Near-expiry alerts
Field force
- Doctor and chemist visit logs
- Tour plans and approvals
- Sample and gift tracking
Orders
- Stockist and retailer ordering
- Price lists by region
- Credit limits and holds
Schemes and claims
- Trade and consumer schemes
- Claims from distributors
- Scheme cost by region
Returns
- Expiry and damage returns
- Credit notes by batch
- Destruction records
Compliance and billing
- GST invoices and e-way bills
- Drug licence numbers on records
- Batch-wise sales reports
One batch, from plant to shelf. Traceable at every step.
Produced
Batch number and expiry recorded.
Shipped
Sent to stockists, batch on every invoice.
Sold on
Distributor sales captured by batch.
Watched
Near-expiry stock flagged for action.
Returned
Returns credited and recorded by batch.
Generic accounting software vs a system built for your trade
| Area | Generic accounting | Built for your trade |
|---|---|---|
| Batch and expiry | Often a manual field | Tracked through every movement |
| Field force | A separate tool or sheets | Same system as orders |
| Schemes | Worked out in Excel | Applied on the bill, tracked for claims |
| Batch tracing | Manual search | One search across the chain |
| Returns | Credit notes only | Linked to batch and reason |
What decides the cost. Every project is priced on its scope, in writing, before work starts.
- Maker, distributor or both, and how many locations
- Size of the field force and its reporting needs
- Scheme and claim rules across regions
- Integrations with plant systems, Tally and GST
- Stockist or retailer ordering apps
Connects to what you already use.
- Tally
- GST e-invoice
- e-way bill
- Barcode scanners
- Google Maps
- Your existing ERP
Questions we get asked.
Does it handle drug licence details?
Yes. Drug licence numbers for your firm and your customers can be stored, printed on invoices and checked before billing. Which rules apply to you stays a decision for your compliance team.
Can reps work offline?
Yes. Visit logs and orders are saved on the phone and sync once there is signal.
We sell through super stockists. Can we see secondary sales?
Yes, if distributors share their data. We can give them a simple portal or import their sales, so you see movement below the stockist.
Can we track free samples?
Yes. Samples and gifts can be issued to reps, given to doctors and reconciled by batch.
Will it work alongside our existing ERP?
Usually yes. We connect to the systems you already run and fill the gaps, such as field force and schemes.
Related.
See it running on your data.
Send a few details. We'll call, ask how you work today, and show you the parts that matter to you.
Prefer to talk now? Call +91 83830 08380